Microsoft Power BI has many features that make it a powerful tool for business intelligence. It analyses up to 1GB of data with the free version and extends this up to 10GB with the Pro version. Both versions offer the same services and quality, but the upgrade allows for more storage. There's no native Mac version of Power BI Desktop, though the community idea is Under Review (being considered) by the Power BI team. You could add your votes there. Until that happens, are you able to run Windows on your Mac and install it that way?

Power BI is a tool for analysing data and creating reviews for business purposes. It gives you an overview of all your data and allows you to share reports with colleagues.

What does Power BI offer?

With this software you can compare and evaluate your data with the dashboard, which shows you all your reports in small 'tiles' so they are easier to digest.

Microsoft Power BI has many features that make it a powerful tool for business intelligence.

It analyses up to 1GB of data with the free version and extends this up to 10GB with the Pro version. Both versions offer the same services and quality, but the upgrade allows for more storage.

The interface is similar to Excel, making it easy to navigate and use.

Save time by creating datasets

Power BI allows you to collect data from across the board and collates it for you. You can eliminate the time-consuming work of capturing data and analyzing it manually. Simply let Power BI manage and capture trends for you, and reach business decisions more efficiently and quickly.

The tool also allows you to share information within the organization with ease. The datasets have their own dashboards, which can then be exported to colleagues.

Don’t just share information though. You probably want to create interactive reports and work together with your colleagues in real-time. Like most Microsoft products, Power BI enables access to change and edit reports. In addition, you can simplify your work with visualizations and graphics. Power BI gives you the chance to create custom reports that are unique to your organization.

By downloading Power BI on your mobile you stay in the loop. You don’t need to be at your desktop to keep the work-flow going. All information is stored on a web-based cloud that can be accessed anytime you have internet.

A pitfall of Power BI is that reports can’t be published with the respective data. This is an issue on desktop only and means that you can still publish both together on mobile.

Where can you run this program?

Power BI can be run on Windows desktop and Windows phones.

Is there a better alternative?

No. There isn’t a better alternative to Power BI. It runs smoothly and doesn’t require purchases like other services. If you want an analytic tool that makes data easier to read, try Tableau.

Our take

This software is a useful tool for businesses, and its free service is perfect for smaller organizations. The features are helpful and easy-to-use.

Should you download it?

Yes, if you have bigger amounts of data to analyse. Its service is a useful way to keep the whole business on top of data trends.

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To create Power BI reports for Power BI Report Server, you need to download and install the version of Power BI Desktop that's optimized for Power BI Report Server. This release is different from the Power BI Desktop used with the Power BI service. For example, the version of Power BI Desktop for the Power BI service includes preview features. Those features aren't in the Power BI Report Server version until they're generally available. Using this release makes sure that the report server can interact with a known version of the reports and model.

Not to worry. You can install Power BI Desktop, and Power BI Desktop optimized for Power BI Report Server, side by side on the same computer.

Download and install Power BI Desktop

The easiest way to be sure you have the most up-to-date version of Power BI Desktop optimized for Power BI Report Server is to start from the web portal of your report server.

In the report server web portal, select the Download arrow > Power BI Desktop.
Or go to the Power BI Report Server home page and select Advanced download options.
In the Download Center page, select a language, then select Download.
Depending on your computer, select:
- PBIDesktopRS.msi (the 32-bit version) or
- PBIDesktopRS_x64.msi (the 64-bit version).
After you download the installer, run the Power BI Desktop Setup Wizard.
At the end of the installation, select Launch Power BI Desktop.
It starts automatically and you're ready to go.

Verify you're using the correct version

It's easy to verify that you're using the correct Power BI Desktop: Look at the launch screen or title bar within Power BI Desktop. You can tell you have the right version because Power BI Desktop (October 2020) is in the title bar. Also, the Power BI logo colors are reversed, yellow on black instead of black on yellow.

The version of Power BI Desktop for the Power BI service doesn't have the month and year in the title bar.

File extension association

Say you've installed both Power BI Desktop and Power BI Desktop optimized for Power BI Report Server on the same machine. Your most recent installation of Power BI Desktop has the file association with .pbix files. Thus, when you double-click a .pbix file, it launches the Power BI Desktop you installed most recently.

If you have Power BI Desktop and then install Power BI Desktop optimized for Power BI Report Server, all .pbix files open in Power BI Desktop optimized for Power BI Report Server by default. If you would rather have Power BI Desktop be the default to launch when opening a .pbix file, reinstall Power BI Desktop from the Microsoft Store.

You can always open the version of Power BI Desktop you want to use first. And then open the file from within Power BI Desktop.

Here's the safest way to always open the correct version of Power BI Desktop. Start editing a Power BI report from within Power BI Report Server, or create a new Power BI report from the Power BI service.

Considerations and limitations

Power BI reports in Power BI Report Server, in the Power BI service (https://app.powerbi.com), and in the Power BI mobile apps act almost exactly the same, but a few features are different.

Selecting a language

For Power BI Desktop optimized for Power BI Report Server, you select the language when you install the app. You can't change it after, but you can install a version in another language.

Report visuals in a browser

Power BI Report Server reports support almost all visualizations, including Power BI visuals. Power BI Report Server reports don’t support:

R visuals
ArcGIS maps
Breadcrumbs
Power BI Desktop preview features

Reports in the Power BI mobile apps

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Power BI Report Server reports support all the basic functionality in the Power BI mobile apps, including:

Phone report layout: You can optimize a report for the Power BI mobile apps. On your mobile phone, optimized reports have a special icon , and layout.

Power BI Report Server reports don’t support these features in the Power BI mobile apps:

R visuals
ArcGIS maps
Power BI visuals
Breadcrumbs
Geo filtering or bar codes

Custom Security

Power BI Desktop optimized for Power BI Report Server does not support custom security. If your Power BI Report Server is configured with a custom security extension, you can't save a Power BI report from Power BI Desktop (optimized for Power BI Report Server) to the Power BI Report Server instance. You need to sav

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